Managing a large volume of documents is a complex task that many employees find difficult. Automatic processing forms are among the ways to optimize work processes in the accounting department that are usually time-consuming and expensive. With the help of automation, workflow is optimized, operational time is reduced, and besides, it saves on salaries for the employees.
All these facts are a good reason to choose software for automatic processing of forms with different complexity of layout. The technology is easily adapted to any company structure, it can be used in various professional spheres and it is a financially profitable investment that is worth every aspect.
Why rely on form processing automations?
Smart Soft is the company that offers users a wide range of digital tools designed for accounting. They are essential for large and small firms that do not want to waste time on processing documents of various types – forms, invoices, supplier claims, insurance claims, job applications, questionnaires and many other. As for the automatic processing forms, this tool worth using in document processing. Here’s why:
- ability to manage large volumes of forms – the management of many documents will be no longer an overwhelming task for employees because the manual work will be replaced by intelligent automations for complete processing of company information. It will also be protected as well as easy to find after it is backed up. For all these reasons, SmartSoft’s software is designated as the number one technology solution for streamlining accounting work;
- OCR for intelligent data capture – you have probably heard of this technology which is designed to convert scanned documents (images) into a digital format that is electronically readable? The working principle of this software development is based on the range of symbols in the document, which may be structured or unstructured (depending on the format of the form). OCR for processing forms can be used for applications, contracts, medical claims, questionnaires and other documents;
- excellent results also on forms with an unstructured layout – if for documents such as tests with a standard structure, insurance claims or tax forms the structure is fixed, then for documents such as bills of lading, invoices, reports, contracts or even letters, the layout can be semi-structured or even unstructured. In this case, the OCR should apply a different approach that is flexible and adapts to the layout of the document. Machine learning and natural language processing are also technologies that are applied in the processing of such kind of forms;
- dealing with a wide range of challenges – OCR for automatic form processing is a technology that can handle many difficulties while processing forms. Even if the document is poorly scanned or there is going beyond the bounds of fill or signature boxes, the technology will “read” it and understand it so that the information is correctly retrieved and archived;
- ease of use of technology – the software configuration process is extremely simple, which makes working with this technology very easy and pleasant. To switch to automatic processing of the form(s), it is only necessary to submit the document to the system and then click on the desired regions.
Automatic processing of forms has never been easier with the SmartSoft’ software, which was created with the aim of simplifying the scheduling process in all aspects. With its help, manual processes are replaced with automations, valuable time is saved, operational costs are reduced and higher accuracy is achieved in information processing.
What are the advantages of technology?
As made clear earlier in the article, automated forms processing OCR is a tool that is defined as a cost-effective investment. It is effective and easy to use, and you do not need to go through special training to work with it. Moreover, it can be self-learning (thanks to the user feedback) as well as adapt easily to any businesses. However, the most important of all remains the elimination of manual document processing – this process is considered error-prone and this equates to financial losses and business positions.
How does it help businesses?
If until now you are used to processing every single form manually, it’s time to change that and trust the power of automations! SmartSoft offers to your attention innovative software that is unique with its diverse technological solutions that can be useful in various business fields such as healthcare, logistics, trade and many more. with its help, work processes are optimized and become much more efficient – this is proven by the good results in terms of the accuracy with which the information is processed, as well as the reduction of labor costs.
Conclusion
Why not streamline the workflow in the accounting department since we have smart automated document processing technology at our disposal? With its help, we will be able to achieve much better results in terms of accuracy when extracting and archiving the company’s key information. Trust SmartSoft and open a new page for your business!
